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How to ensure your business is tender ready

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If you’re feeling unsure about all things tenders, it might be worth considering some tender training or an online course.

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Kristine Daw is the Managing Director of Dawtek, a Melbourne-based company specialising in tenders and proposals, tender training, copywriting, editing and creating business templates. Kristine and her small team have a range of clients including small businesses, multi-national corporations, all levels of government and not-for-profits.

1300 DAWTEK or dawtek.com.au

Am I ready to tender?

It’s a question you might be asking your team as 2018 continues to fly by. I’ve been involved in the tender business for almost two decades now and I’ve seen how tenders can transform a business that is doing well, into a business that exceeds all expectations.

So how do you know if you’re tender ready? The first key question to ask is whether you’re in the best position to grow your business. And that answer isn’t as obvious as you think – tenders are serious business and they take a lot of time and effort. If you end up winning a tender your company isn’t ready for, the story may not have a happy ending. It’s imperative that you’re prepared not only for the tender submission but for success, which is always our ultimate aim.

Do you have the following resources handy?

  • Insurance information
  • Track record summary and accounts information
  • An organisation chart
  • CVs for key personnel

These are all pretty stock standard items but if you don’t have these ready to go, you may want to hold your horses on engaging in the tender process for now. If you find yourself in this boat, be mindful of what you need and set a goal for achieving this so that you consistently track your progress.

If you know your business is tender ready, here’s what you need to be successful with your tender bid.

Relevant certifications and accreditations

This may not exactly be the most interesting part of applying for a tender but you will need things like a health and safety accreditation, quality assurance accreditations and so on. If you’re not sure what you need, take a step back and start doing your research or reach out to a professional who can help to guide you through the process. Many of my clients have said it was invaluable to work with me for their first tender process as it can be a really complex space if you’re new to it. Once you’ve been through the process once, you may feel as though your company is ready to tackle your next submission alone.

Know what your unique selling point (USP) is

You’re going to be competing against numerous businesses in any tender process. You should have a solid grasp on why your business is the right candidate for the tender at-hand and what makes your offer better than your competitors. Once you understand this, then you need to get really great at communicating it to people who more than likely, have no idea about your business. A question that really gets to the core of this is: what sits at the heart of your business? Don’t try to over-complicate the answer.

Communicate what value adds you can offer

Is your business at the cutting edge of your industry? How are you doing things differently and in a superior way to everyone else? You may have to do some research into what your competitors are doing and than compare that to your own offering. When you’re living and breathing your business day-in, day-out, this isn’t always easy. If you aren’t working with a professional, reach out to your customers and people who aren’t as involved in your business.

Tender writing is a very technical process and it’s difficult to understand what challenges you may face until you’re putting together your first submission. Pay attention to the finer details – spelling/grammar errors, follow the tender instructions, use the correct templates supplied and so on. Even if you don’t win your first tender submission, you’re likely to find that it is a really worthwhile learning process for your company to engage in.

If you’d like to connect with a tender writing professional with almost two decades’ worth of experience, let’s organise a time to chat.

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