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Feeling Overwhelmed?

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Kristine Daw is the Managing Director of Dawtek, a Melbourne-based company specialising in tenders and proposals, tender training, copywriting, editing and creating business templates. Kristine and her small team have a range of clients including small businesses, multi-national corporations, all levels of government and not-for-profits.

1300 DAWTEK or dawtek.com.au

Feeling overwhelmed? Keep reading

Chances are, if you clicked on the above headline, you’re feeling a little in over your head. And when you think that it’s only January, your sense of dread grows more and more. If you do find yourself in this situation, the first thing to do is to breathe.

Yes, just breathe. I’ve been in business for over a decade and honestly, I’ve lost count of the amount of times I’ve felt overwhelmed. It’s all part of this wonderful journey we call business ownership. The key is to address what’s happening – pretending it isn’t happening is a dangerous space to be in.

One of the biggest lessons I learnt very early on in business was that I wouldn’t survive if I continued trying to be everything within my business. What that meant was that I had to swallow my pride and reach out for help wherever I could. It’s simply impossible to be everything to your business and your time is far better spent doing the things you’re good at as opposed to struggling away on tasks you can outsource.

With all of the above in mind, I’ve put together a checklist of what I consider must-have documents in business that’ll ensure you’re prepared for anything business throws at you in 2017.

Employee Handbook

As you grow, it’s highly likely that you’re going to be adding to your team. Whenever a new staff member comes onboard, it’s incredibly important that you hand them an Employee Handbook. It doesn’t have to be as long as a novel but it should outline their position and what is expected of them clearly. Any good business owner knows that their people are their engine and effective communication between you and your new team members start with a thorough Employee Handbook.

Social Media Policy

Trust me on this one, I’ve seen so many organisations suffer because they’ve failed to realise that they do need to have and enforce a Social Media Policy. There’s a chance certain roles will entail the use of social media on a daily basis – how can your team be expected to know what is and is not acceptable if you haven’t provided them with direction? You’d be surprised at how quickly a cheeky glance at Facebook or Instagram here and there, can churn up your team’s time and take their focus off their work. Don’t get yourself into a situation where you can’t enforce your rights as an employer.

Various Position Descriptions

Now’s a great time to make a list of all of the roles you have or may need within your business over the next 12 months (accountants, IT managers, project managers, sales reps… just a few to get you going). Writing a clear position description, helps you to source the right people for the role available. High staff turnover is something you want to avoid at all costs and so much of this stems from being able to articulate what is needed in a position and then advertise it accordingly.

Cashing out annual leave form

There are a heap of forms you’re likely to need as a business owner but this one provides us with a good example to work with. It’s always best to have proper documentation on record for cases such as staff cashing in their annual leave, register of injuries, employee leave records and so on. Each can be handled by using simple forms, you just need to ensure you’ve got what you need ready to go.

I’m sure there are plenty of other elements in your business that need your attention but the above is a good starting point so that you’re organised and ready to tackle 2017. You can find templates for the documents listed above and more right here. All you need to do is identify the business templates you need, pay the small fee to download them and then update your templates accordingly. It’s that simple – no subscription necessary!

Ultimately, the best piece of advice I can offer you is to search for and use the resources available to you so that you can focus on growing your business. We’re incredibly blessed to be business owners at a time when technology means the answers to our questions are at our fingertips.