Get organised with these easy tips for small business owners

“The five essential entrepreneurial skills for success are concentration, discrimination, organisation, innovation and communication.” – Michael E. Gerber

There it is: organisation. It’s a word that has been known to send small business owners into a mad panic. Without it, things can spiral into total chaos incredibly quickly. So before we hit 2017 and the New Year, if you know your organisation skills aren’t quite up to scratch, make an effort to address the problem before it costs you business.

Below, we’ve put together our top tips that’ll help you to get more organised and working smarter, not harder.

Use your time wisely

Have you ever become so engrossed in a trivial task that you lost track of time only to look up at the clock only to realise that your whole morning is gone? We’re all guilty of this at some point. If you find yourself easily distracted, make it a point to track how much time you spend on various activities.Not convinced? Consider this: 1290 small businesses were surveyed and asked about the importance of having an organised office area. The results speak for themselves.

83% of those surveyed believe having an organised office is vital to their business
63% believe office organisation has a direct impact on their business
Analyse your business processes

Just because things have always been done a certain way, it doesn’t mean you shouldn’t seek to streamline existing business processes wherever possible. Documenting processes maximises efficiency and ensures you are not reliant on sole staff members having the knowledge to perform certain tasks. This will also help you to be consistent with your outputs.

Consider investing in a virtual assistant

A virtual assistant (or VA for short) is generally self-employed and can help you with a range of tasks. Every VA has a different skill set so do your homework before hiring anyone, being sure to consider their location and any concerns related to time differences that you may have. Once you’ve found the perfect fit, your VA will be able to help with admin tasks, cold calling, website updates and so on. Best of all, VAs are usually very cost-effective.

Make use of online accounting software

These days, cloud based bookkeeping services such as Xero and Quickbooks make life a heap easier. As they integrate into your bank account, have mobile Apps so you can log-in when you’re on the go and a host of over nifty capabilities, they have the ability to save you (or your bookkeeper) a massive amount of time and ultimately, money.

Work in a clean environment

No one can work in a space where documents are piled up, stationary is everywhere and you’ve run out of room to add sticky notes to your wall or desk. Messiness isn’t great for productivity so take the time to clean up your work area. This includes related spaces such as your filing cabinet, being sure to archive old information, label your files logically and so on. Of course, these tasks can be delegated but doing so now omits that last minute panic when you actually need that one important file for a task that’s urgent. Don’t get caught out!

Investigate tools that can help you to automate areas such as social media

Facebook, Twitter, Instagram, LinkedIn… with so many social channels, it’s incredibly easy to feel overwhelmed. First things first – put together a really simple social media content strategy and from there, work in advance. Once you’ve got Facebook posts, Tweets and so on locked in for the next week or so, look into tools such as Hootsuite, Tweetdeck and Buffer that allow you to schedule ahead and automate the majority of your social media presence.

Use documentation that is available to you

Have you ever sat down to write you’re a Proposal for your company but stopped because you don’t really know where to begin? Maybe you’d planned to organise your Company Profile for that important meeting but just ran out of time. Don’t allow being time poor to cost you business or have a negative impact on the good work you do each day.Docuhub, is about saving you time, and providing you with the foundation to automate and protect your business. There are almost 600 templates available to you right now when you open up an account at Docuhub. While ensuring you comply with any necessary industry regulations, our templates are simple and you’ll see where you just need to switch over the relevant information quickly.

At the end of the day, being organised will set you up for business success. Don’t fall into the trap that many small business owners do, as they allow their overwhelm to take over and control them.

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